Coordinating Memorial Shirts for a Large Family or Community
When a loss touches a large family, a church community, a workplace, or a tight-knit neighborhood, the need for memorial shirts quickly becomes a group-coordination challenge. Who collects sizes? Who approves the design? How do you make sure everyone gets their shirt in time for the service?
This guide walks you through how to manage a large memorial shirt order smoothly — even when time is short and emotions are high.
Step 1: Designate One Point of Contact
The most important thing you can do is assign a single person to manage the order. This person collects sizes, communicates with our team, approves the proof, and distributes shirts. When multiple people are trying to make decisions, it slows everything down. One lead, one voice.
Step 2: Collect Sizes Before You Contact Us
Size collection is almost always the biggest delay in group orders. Start collecting sizes the moment you decide to order — don't wait until the design is done. Send a simple size form to everyone in the group and set a hard deadline.
Recommended size range to ask for:
- Youth sizes (if children will be wearing shirts)
- Adult S through 5XL
- Women's cut if desired (for a better fit on women's sizes)
Order 5-10% extra in the most common sizes (M, L, XL) to account for last-minute additions or sizing mistakes.
Step 3: Submit Your Order with a Photo and Design Direction
When you're ready, submit your order with:
- The best available photo of your loved one (the clearer and higher resolution, the better)
- Their full name and dates
- A tribute phrase, scripture, or quote you'd like included
- Your shirt color preference
- Your service date or the date you need shirts by
Our design team will build a proof within 1-2 business days.
Step 4: Approve Quickly
Once you receive the proof, review it carefully — name spelling, dates, photo placement, and text — then approve as quickly as possible. Every day between proof delivery and approval is a day of production time lost. Have your point of contact ready to respond promptly.
Step 5: We Print, Pack, and Ship
After approval, we move into production. For large orders, we use gang sheet printing methods that allow us to maximize efficiency without sacrificing quality. Most large orders ship within 7-10 business days after proof approval. Rush production is available — contact us if your service date is approaching.
Gang Sheet Printing for Large Memorial Orders
For groups of 30 or more, gang sheet printing helps keep your per-shirt cost manageable without compromising print quality. Ask us about volume pricing when you submit your inquiry.
Order Your Group Memorial Shirts
Start with our most popular memorial shirt for family groups and let us handle the rest.
View our Forever in Our Hearts Memorial Shirt →
Need help with your order or have a tight service deadline? Reach out directly — we'll do everything we can to get your family's shirts there in time.
