Ordering 500 custom T-shirts is a production project. The best results come from treating it like one: establish specifications, verify data, approve a sample or proof, plan quality checks and decide exactly how the finished goods will be delivered.
What determines the quote?
Pricing depends on the garment, total quantity, size mix, number and size of print locations, artwork requirements, personalization, packaging, shipping and deadline. Give every bidder the same specification so quotes can be compared fairly.
Freeze the artwork and garment
Approve one master file and label it clearly with a date or version number. Confirm the garment style and acceptable substitutions before production. A color or fabric substitution can affect appearance, so it should not be left undefined.
Validate all 500 units
Use formulas or independent totals to confirm the size matrix equals 500. Break the order down by location, design and garment style. Have a second person review the totals and contact information before submitting the purchase approval.
Plan quality-control checkpoints
Discuss how production consistency will be monitored and how counts will be verified. If brand color matching is important, provide a reference and discuss the practical tolerances of printing on fabric.
Packaging and freight
Decide whether shirts should be folded, size-banded, individually packed, boxed by location or prepared for event distribution. Confirm carton counts, delivery access and whether someone will be available to receive the order.
Build a timeline with margin
Artwork approval, garment sourcing, printing, quality checks and delivery all require time. The deadline should include a reasonable buffer before the campaign or event. Rush expectations must be disclosed before the order is accepted.
Protect the next order
Save the completed matrix, approved artwork, product details and any lessons from distribution. A documented program turns the next 500-shirt run into a repeatable process.
Send LuxPort Print Co. your quantity, artwork and deadline.
Frequently asked questions
Can every shirt have the same design?
Yes. Repeating one approved design is the simplest and most economical production setup.
Can sizes be mixed?
Yes. Submit a final size breakdown before production and identify specialty sizes or garment styles.
Do I receive a proof?
A digital proof should be reviewed for spelling, placement and design details before the full run begins.
